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Privacy Policy for UKATA


1. BACKGROUND


This document describes how the UK Association for Transactional Analysis (UKATA) the data controller, collects, uses and protects your information.


2. HOW UKATA COLLECTS YOUR INFORMATION


When you apply for UKATA membership or renew your UKATA membership, UKATA will request personal details so that UKATA can effectively provide your membership services.


3. THE TYPE OF INFORMATION UKATA HOLDS UKATA MEMBERSHIP


  • Name

  • Home Address

  • Practice Address

  • Telephone Number

  • Email Address

  • Name of Supervisor

  • Supervisor’s Contact details

  • Public Liability Insurance Provider

  • Details of Professional Will

  • Previous Professional Association Memberships

  • Details of Professional Complaints

  • Name of Training Organisation

  • Training Organisation Contact details

  • Qualifications

  • Details of Continuing Professional Development


4. HOW UKATA USE YOUR INFORMATION


UKATA Membership


To apply for UKATA membership you will need to download an application form from the UKATA website and enter the details appropriate to your application. The application form is a word document. To return the form securely you will need to password protect the word document and email it to UKATA. You will then need to send the password you have chosen in a separate email.


To renew your membership you will need to log into the UKATA members area and submit your renewal information. This connection to the UKATA membership area is encrypted and secure.

Your membership details are entered into the UKATA membership database which is maintained in a server located within the UK and secured with a HTTPS connection. Membership applications will be printed and stored in a paper membership record.


If application forms are posted to the UKATA office, please send the forms by recorded delivery. The information on the form will be entered into the UKATA membership database. The paper forms will be entered into a paper membership record.


UKATA stores application forms in member records including the payment method and payment details used. Payments made using Paypal create a payment record that is sent to UKATA, the payment method is stored with Paypal


UKATA also stores member information on a password protected computer in a locked office, the computer is secured with anti-virus software.


Email Subscribers


UKATA operates an email mailing list which is used to notify subscribers of upcoming events and latest UKATA news. Members are subscribed after successful membership application or membership renewal. All email addresses are held securely in a password protected platform and never passed to a third party.


All subscribers to the UKATA email list have the opportunity to opt out at any time. If you wish to email UKATA and request an opt out from the email mailing list please contact UKATA at office@uka4ta.co.uk

UKATA process your information for the following legitimate business interests:

  • To provide you with UKATA membership services

  • To provide you with information you have requested

  • To notify you of upcoming UKATA events.


5. WHO UKATA SHARE YOUR INFORMATION WITH


In order to service your membership UKATA shares appropriate membership information with:


EATA – https://www.eatanews.org

UKATA shares selected member information with EATA in order to provide member services


UKCP – https://www.psychotherapy.org.uk

UKATA shares information which is appropriate to service member registration with UKCP


A. L. Mailing – https://al-mailing.co.uk/

UKATA shares information which is appropriate to service subscriptions to The Transactional Analyst Magazine


UKPOSTBOX – https://www.ukpostbox.com

UKATA uses a mail service to scan and forward physical mail


ReAttendance – https://reattendance.com

UKATA uses the reattndance cplatform for virtual conferences and seminars.


6. STORING YOUR INFORMATION


Member information is stored on a password protected computer and on a securely encrypted database stored on a server which is located within the United Kingdom and adheres to GDPR legislation.


All paper records are stored in a securely locked office. The UKATA mailing list is provided by Mailchimp which is located in the USA and adheres to standards equivalent to that required by GDPR Legislation. The UKATA accounts package is provided by Quickbooks which is located in Canada and adheres to standards equivalent to that required by GDPR Legislation.


7. RETENTION


Your member information will be stored for a period of 7 years, in the eighth year, or the eighth after cessation of your membership, all your membership records stored by UKATA will be destroyed.


8. HOW YOU CAN ACCESS YOUR INFORMATION


You can email office@uka4ta.co.uk requesting a document containing all your information stored by UKATA in a machine readable format.


9. YOUR RIGHTS


You have the right to:

  • You have the right to Request details of all your personal information stored on the UKATA server in a machine readable format

  • You have the right to Request changes to incorrect or incomplete data

  • You have the right to Object to the processing of your personal information

  • You have the right to Restrict the processing of your personal information

  • You have the right to Withdraw consent for UKATA to store your personal information

  • You have the right to Request deletion of all your personal information stored by UKATA

  • You have the right to Lodge a complaint with the Information Commissioners Office


If you wish to complain about how UKATA handles your data, in the first instance please email office@uka4ta.co.uk to communicate your complaint to UKATA Council, who are the Data Controller.


If your complaint is not resolved to your satisfaction you have the right to complain to the Information Commissioners Office or 0303 123 1113


10. USE OF COOKIES


UKATA uses cookies and similar technologies on the UKATA website. Cookies are small text files that may be stored on your computer or mobile device when you visit our website. Cookies do many different things, such as let you navigate between web pages efficiently and remember your preferences.


11. LINKS


This website contains links to other external websites. Please be aware that UKATA is not responsible for the privacy practices of such other sites. UKATA encourages you to be aware of this when you leave the UKATA site and to read the privacy statements of eac and every website that collects personally identifiable information. This privacy statement applies solely to information collected by UKATA.


12. HOW UKATA WILL TELL YOU ABOUT FUTURE CHANGES TO THIS PRIVACY NOTICE


Any changes made to the privacy policy will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any changes to the privacy policy.


13. HOW TO CONTACT UKATA


If you have any questions or concerns about our use of your personal information please email UKATA at office@uka4ta.co.uk

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